Mail Distribution: Print, Read, and Report
Not all schools have computer access for all students. In
some schools there is a need to transmit mail from one or more connected
computers to the students in the classroom. In some cases the teachers
find it necessary to do the sending and receiving themselves. They read
the messages in the conference online and make their own decisions about
which messages to share with the whole class, to give to a group of students,
or to download for students to read on their own time. They also decide
which messages to store and how to file them in folders or on disks.
Students can also serve as as"e-mail handlers," responsible
for reading and reporting on the Circle communication. They have the task
of deciding when to summarize and when to read the complete text of a
message. They often store a print copy of all messages in chronological
order in a notebook. This notebook is open to anyone who wants to keep
track of all Circle messages.
Another plan is for the mail handlers to print two copies
of each message. The first copy is filed in the notebook and the second
copy is given to either the teacher or to a group in the class that is
responsible for communications from a specific school. Each week, a group
member would be called on to report to everyone, sometimes reading parts
of messages that are relevant. They would store the copies in a folder
with the school name.
If participation in Learning Circles is taking place from
the media center, the second copy of the message might be posted on a
bulletin board under the school name. Each week, messages can be taken
down and filed in folders with the school names.
Storing Messages on Disk
Some teachers like to keep copies of all messages sent online
for the session. They prepare enough storage space on the hard drive so
that all messages are saved. As with the print copies there are two major
strategies for storing mail. Either chronologically as received or moved
to folders according to school and project.
You will need to set up a folder or strategy for storing
electronic copies of work sent to you for your project. This is work that
you and your students will need to summarize and present to your partners.
It is usually helpful to have this information on disk. You might want
to identify a special disk or an online folder to save all work that is
related to your project.
An online conference structure is a very good strategy for
organizing the message and making it easier to retrieve specific messages
when they are needed for publication. Some teachers will be downloading
circle postings through electronic mail. It is important to have some
conventions for "subject headers" for specific types of messages. In each
section of this guide, there will be suggestions of subject headers to
make the location of messages easier.
Location: Project ...
So the complete subject header might be something like
CA/USA: T intro Tera Sands here at Jackson
CA/USA: C Survey--The sandpipers are here!
CA/USA: AIDS -- Plan for our C project
To help in creating common conventions, we suggest you use
C - Learning Circles
T - Teachers
S - Students
P - Learning Circle Project
to Phase 1: GETTING READY
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